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Gordon Learning Factory or in any of the departmental facilities (typically $5,000+) Provide unrestricted gifts for materials, equipment, and/or supplies used in the Bernard M.Become an Event Sponsor ($3,000) for the spring semester Industry Partners Reception.Sponsor a senior capstone design project ($3,500).Help support the Design Showcase and Project Kick-off ($1,500 or more).There are numerous ways to get involved as a corporate sponsor: 2012-001 dated June 14, 2012ĬOA Circular No.Frequently Asked Questions Sponsor FAQs What sponsorship opportunities exist for my company? 2012-001 dated June 14, 2012, amended by COA Circular No. The documentary requirements to support the utilization of the Petty Cash Fund is set forth under COA Circular No. The unreplenished PCVs shall be replenished in the succeeding year.
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The fund shall be closed only upon termination, separation, retirement, or dismissal of the Petty Cash Fund Custodian (PCFC), who in turn shall refund any balance to close his/her cash accountability.Īt the end of the year, the PCFC shall submit to the Schools Division Office -Finance Section all unreplenished Petty Cash Vouchers (PCVs) for recording in the books of accounts. The unused balance of the PCF shall not be closed/refunded at the end of the year. Other supporting documents that may be required depending on the nature of expenses such as but not limited to: Others, subject for assessment of the petty cash fund custodian (It is the duty of the custodian to insure that the disbursement is appropriate and is an allowable expense.) Cleaning of aircon, Plumbing, Electrical) Payment for labor / services rendered for a short project (1-2 days) (eg. Petty Cash Voucher + Accomplished Repair Request Form and Official Receipt ANDĪpproved purchase request with certificate of emergency purchase, if necessary, Pre Inspection and PostInspection Report on waste materials in case of replacement or repair. Urgent/emergency of minor repairs of equipment / materials and office facilities as recommended by the General Services Staff of the IT personnel for computer-related repairs. Petty Cash Voucher + RER + Itinerary + Certificate of Appearance / Authority to Travel (Tarpaulin for major events/activities should be included in the proposed budget)įare for urgent transactions and/or short distances. Printing of Tarpaulin of activities without project proposal. +Attendance Sheet+Meal Attendance+Office Memo Petty Cash Voucher + Official Receipt/ Sales Invoice or RER Generally, petty cash transactions consist of emergency purchases: Purchases Reimbursement of incurred expenses is allowed within 1 month of purchase. For purchases where an official receipts cannot be issued, the Reimbursement Expenses Request (RER) form should be utilized. The PCF shall be replenished as soon as disbursements reach at least 75% or as needed.Īll disbursements out of PCF shall be supported by cash invoices, Official Receipts (OR), or other evidence of disbursements. The PCF shall be equal to the total cash on hand and the unreplenished expenses. The base characteristic of an Imprest system is that a fixed amount is reserved, which after a certain period of time or when circumstances require because money was spent, it will be replenished.Īll replenishments shall be directly charged to the expense account and at all times. It shall be maintained using the Imprest System. The Petty Cash Fund (PCF) to be set up shall be sufficient for the recurring petty operating expenses of the agency for one month. The PCF shall be kept separately from the regular cash advances/collections and shall not be used for payment of regular expenses such as rentals, subscriptions, light and water bills, purchase of supplies and materials for stock purposes, and the like. Splitting of transactions to avoid exceeding the ceiling shall not be allowed. The reimbursable amount which shall be made through a petty cash voucher shall be allowed only for amounts less than 1,000.00 for each transaction except when a higher amount is allowed by law and/or specific authority by the COA.
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Petty Cash Fund refers to the amount granted to duly designated Petty Cash Fund Custodian (ADAS II) for payment of authorized petty or miscellaneous expenses which cannot be conveniently paid through MDS checks or List of Due and Demandable Accounts Payable – Authority to Debit Account (LDDAP-ADA).